Resident Data Audit Template for Local Authorities
Understanding what personal data your council holds, where it is stored, and how it is protected is the foundation of GDPR compliance. This resident data audit template provides a structured framework for local authorities to map their data processing activities and build a compliant Register of Processing Activities.
A completed ROPA is a legal requirement for local authorities under UK GDPR — and the foundation of effective resident data protection.
How to Use This Template
Work through each council service area systematically, answering the key questions for each processing activity: what personal data is processed, for what purpose, on what legal basis, by whom, for how long, and what security controls protect it. Involve service managers — they understand the data their teams process better than central IT.
Key Data Audit Questions for Each Service
For each council service, document:
- What personal data categories are processed (including whether special category data is involved)
- The legal basis for processing under UK GDPR Article 6 (and Article 9 for special category data)
- How long data is retained and what triggers deletion
- Which systems store the data and what security controls are in place
- Whether data is shared with third parties and under what basis
- Whether a DPIA has been completed for high-risk processing activities
Frequently Asked Questions
Which council services should be included in a data audit?
All council services that process personal data should be included. Priority areas — because of the volume or sensitivity of data — include: revenues and benefits, social care (children's and adult's), housing, planning, elections, licensing, HR and payroll, and any service using CCTV or monitoring technology.
Get GDPR support for your council
Kyanite Blue specialises in cybersecurity for iGaming operators. MGA-licensed operators across Malta trust our stack.
Get in touchReady to secure your iGaming operation?
MGA-licensed operators across Malta trust Kyanite Blue.